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Over the years, information security failures have impacted billions of users around the world. A single data breach in 2019 exposedalmost 900 milliondata records. In this environment, it’s vital for your organization to comply with GDPR Article 30.
In general terms, Article 30 of the General Data Protection Regulations requires organizations to record all of the ways they process personal data. The related document is called a record of processing activities. Some businesses use spreadsheet templates, and others use secure workflow automation platforms to generate RoPA reports automatically.
This section of the GDPR has several purposes:
Compliance with Article 30 requires time, effort,data management toolsand good planning, but the results are positive.
To understand the scope of Article 30 of the GDPR, you need to know the meaning ofkey terms.
Under GDPR guidelines, personal data refers to information that can identify a living person either directly or indirectly:
Evensmall pieces of data can reveal a person’s identity when combined with other information, such as certain cookies.
Processing covers any interaction with personal data. Collecting, storing, analyzing, using and combining data are types of processing.
A controller is a person or organization that makes decisions about the use of personal data. Controllers are also responsible for managing compliance. Many online businesses are controllers, including retailers and lenders.
A processor is a third-party individual or business that works with personal data on behalf of another organization. Processors don’t make decisions about data handling; they follow instructions from the controller instead.
Good organization is necessary to comply with GDPR Article 30information processing requirements.
Controllers must document many details for each category of personal data processing, such as:
The GDPR requires controllers to list any countries or international businesses that receive personal data outside of the EU. For example, a United States-based business has to disclose if it transfers personal data from EU customers to North America.
Data processors have fewer GDPR requirements, but they must still document the following information:
You also need to document any third-party subprocessors or intermediaries, such as an EU-based representative.
To ensure your organization’s compliance with Article 30, create a clear map of:
Even though Article 30 appears further down in the GDPR, it should be one of the first sections you implement when charting your company’s personal data processing activities.
Keeping the flow of personal data as streamlined as possible minimizes vulnerabilities. Limit compliance requirements to as few personnel and access points as possible.
Use an automated workflow management and data security compliance platform for Article 30 GDPR requirements. Compyl allows you to design customized document flows, ensuring that only authorized personnel have access to necessary personal data.
Human error is responsible for many security breaches, which is one reason automation is so desirable for GDPR compliance. Data protection officers have access to a trustworthy audit trail, and they can also see in real-time which users access protected information.
Article 30 compliance provides benefits for your company’s operations. Being able to see your current privacy practices at a glance makes it easier to upgrade your systems and streamline the way you handle private data. A simpler workflow can reduce the time your employees invest in paperwork.
Compyl is an all-in-one solution for information security and GDPR compliance automation. With over 1,000 data monitoring controls, helpful frameworks and more than 50 native integrations, Compyl reduces the cost and complexity of building a customized platform for your organization’s GDPR Article 30 responsibilities. Learn more aboutsecure workflow automationright away.
